Call for Entries
Intranet Design Annual 2017: Year's 10 Best Intranets
We are conducting the annual intranet design competition to identify the world's 10 best intranets. The top 10 winners will be announced in January 2017.
Think you have a good intranet? Submit it for consideration for the the award. Previous years' winners received substantial publicity and recognition from being honored in the Design Annuals.
Anything that runs inside a company and is not accessible on the public web, including:
- Company-wide intranets
- Department-specific intranets
- Solutions to internal communications problems through intranet technology
- Internal web-based applications
Intranets in any language are welcome, though the description in the entry document should be in English. The intranet should be a functioning intranet that is live and being used by employees, not a prototype or in the planning or design stages, at the time of entry.
Competition Opens: Monday, May 9, 2016
Deadline for Entries: Wednesday, June 8, 2016
Participation: There is no fee to enter. See the submission guidelines below.
We never disclose the names from any entries that do not win — only the top 10 will be in the report. Thus, this competition has no losers; only winners.
Winners will be notified in August 2016.
The Design Annual includes a comprehensive case study of each winning site. Thus, in August, all winning intranet teams must provide answers to a broad set of questions about their intranets, covering topics such as background, development, design, content and process. In addition to the written questions, we may also conduct phone interviews with your team.
There are two parts to the initial submission:
- Information about the intranet project and people involved
- Screenshots of the intranet
We will publish a report with the screenshots from the winning intranets as well as the information about the project and design process. We also sometimes use the best screenshots in our training seminars. Submit only material that you are willing to see published. The report will be read by tens of thousands of intranet professionals, so being published is a major PR opportunity for the winners, but the broad readership means that you should not submit any confidential information.
Part 1: Information
Please submit answers in a MS Word document. Provide the following information:
- Name of the organization using the intranet
- Location of organization's headquarters
- Name of the organization responsible for the design of the intranet (in-house, outside agency hired by the company, or a combination of the two?)
- Contact name, email address, mailing address and telephone number (used to clarify any questions and notify winners)
- Brief description (less than 100 words) of the organization using the intranet, and if applicable, a short description of the agency that designed the intranet
- Short description (300–500 words) of the intranet. Please include:
- Goal of the intranet
- How the intranet helps the organization and employees
- Basic features and description of user tasks the site supports
- Types of users the site supports and kinds of work they do
- Approximate number of users the site supports and their geographic locations
- Brief description of what makes your intranet particularly interesting or usable. Some questions to consider:
- What makes your intranet stand out?
- What makes you proud of your site?
- What challenges did you overcome in a creative way?
- How does your site support your specific organization?
- A list of all screenshots and a brief description of each (see part 2 of submission below)
Part 2: Screenshots
Submit at least 6 and no more than 15 screenshots of the intranet. Please submit images of the live site (not a prototype). Include some or all of the following:
- Homepage (required)
- Feature that helps people be more productive or engaged
- Good mobile (smartphone) designs
- Social features that help employees communicate and engage
- Top-level navigation menus
- Employee profile page that helps other employees locate the right person
- Form or data entry area where people
- Page about a particular team or department that helps other employees understand what the department does or how the department benefits the organization
- Place where team members communicate and share information about projects, plans and scheduling
- Content page with interesting or helpful information
- Role-based (personalized) page, menu, or area; describe why this role-based design works well and benefits the employees and the organization
- Examples of interesting, well-designed, innovative, or out-of-the-ordinary designs, features, or content
- Information or content management system (CMS) design that helps content editors and writers provide better content on the intranet
- A few screenshots of the site before you made changes to improve user experience. (We will only score the current design, but knowing where it came from helps us understand its benefits.)
- Take full-page images: Show each scrolling screen in its entirety from top to bottom in a single file image. Do this for each screen you provide with your submission. If you are submitting mobile screenshots, do this for mobile as well.
- Crop images to show only the site (not the browser window and controls).
- Save in PNG format.
- Save each image as a separate file (NOT in a document or presentation).
- Describe each image in the Information document (see Part 1). Tell us what's notable about the image.
- Do NOT put callouts or captions on the screenshots. Place all descriptive text in the Information document.
- If text in the screenshots is not in English, please also include in the Word document (not annotated in the screen shots, please) an explanation of what the screens say. A full translation is not necessary, but please do translate all important features and elements, such as the top-level navigation, and page section titles.)
Name each file using the following convention:
## is a serial number incremented by 1 for each screenshot. And all screenshots from the current site would end with “live.”
For example, if your company name is ACME, and you submit a screenshot of the homepage on the live intranet site, and two screenshots of previous versions of the design, you would save these in three separate graphic files, and name them this:
Send us only screenshots that can be reproduced in the report if you win. Please replace any confidential information from the screenshots with fake text or blur sensitive sections.
Join our elite group of winners!
Email entries to: email@example.com
Deadline for entries: On or before Wednesday, June 8, 2016
Intranet Design Annuals
2016 Intranet Design Annual
Past Intranet Design Annuals
Industrial, Product, and Manufacturing
Government Agency and Public Sector
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Intranet Portals: Experiences from Real-Life Projects
Intranet Information Architecture Design Methods and Case Studies
Intranet Usability Guidelines Series